CTC has carefully selected a team of trust professionals whose skills and expertise combine to provide clients with high-quality, efficient and responsive trust services. Our atmosphere is collegial and welcoming. Come join our team. We currently have the following open positions:
Commonwealth Trust Company is an independent privately-owned boutique trust company serving some of the wealthiest clients in the world. With more than 80 years in the business of providing directed trustee solutions, what sets Commonwealth apart from other trust companies is our singular focus on delivering exceptional trust administration – rather than investment decisions – to our clients, many of whom run Fortune 200 enterprises.
As Trust Administrator, you will administer trusts in accordance with terms created in the trust, will or court order. Collaboration with other departments will ensure the accurate flow of information. It is under this role you will ensure both internal and external compliance.
Minimum BA or BS from an accredited 4-year college/university. Additional certification a plus, such as Paralegal or CTFA.
Excellent verbal and written communication along with strong organizational skills.
A passion for working with clients providing exemplary customer service.
Microsoft Office Skills
ESSENTIAL DUTIES AND RESPONSIBILITIES
• Request, receive, evaluate, and organize required documentation in connection with trusts for which the Company is being considered to serve as Trustee.
• Initial entry of information for trusts for which the Company serves as Trustee into the Company’s accounting software, and file setup for trusts.
• Handle opening of bank and brokerage accounts for trusts.
• Handle directions for investment transactions to be carried out for trusts.
• Handle requests or directions for distributions from trusts.
• Handle payments of trust expenses, including insurance premiums, etc. and ensure all are made in a timely manner.
• Draft and send Crummey notices and other beneficiary notices when the Company is required to send them for trusts.
• Request, receive, evaluate, and organize information and documentation in connection with the administration of trusts.
• Record transactions and other information in the Company’s accounting software for trusts and respond promptly to suspense items and other internal inquiries with regard to assigned trusts.
• Perform annual reviews of certain aspects of trusts.
• Assist in the preparation of bills for the Company’s services as Trustee by reviewing billing entries in the Company’s billing records and providing a description of the services for invoices.
• Assist with the collection of amounts owed for the Company’s services as Trustee.
• Perform Patriot Act compliance for all new and transfer trusts and the relevant parties as well as resolve any and all exceptions found during such compliance process.
• Engage in business development activities, such as meeting with prospective grantors.
• Assist in the training of one or more Trust Administrator Assistants, as requested.
• Provide a high level of client-oriented service to our clients while complying with laws and regulations to which the Company is subject.
• Open proposed account files. Prepare document comparisons (if applicable) for review by Trust Counsel, obtain all documentation needed for account opening, conduct background checks as needed. Establish and maintain excellent communications with client, their attorney and other advisors.
• Finalize documents for execution, seeing that everything needed for review by Trust Counsel has been provided.
• Respond promptly and professionally to client and external inquiries.
• Maintain current knowledge of developments affecting client accounts, including legal, tax and investment issues.
• Adhere to all operating policies and procedures and when working with support personnel, ensure that they have done so as well.
Apply method: Email (firstname.lastname@example.org)